Event Planning

TIER CLASSIFICATION DEADLINES

All student organization activities and events must be reserved and approved by the following deadlines:

Tier 1 Events: Activities that include information tabling, general meeting spaces, study halls and pre-packaged food sales facilitated by student organizations, departments, and/or individuals. 

·    Reserve with Campus Events Office (CEO) (USU-221) at least 2 business days in advance

·    Approval required at least 1 business day in advance

Tier 2 Events: Programs and activities that include, but are not limited to, multiple groups tabling at one event, and programs publicized outside of the organization. This tier includes speakers who are ÃÛÌÒÓ°Ïñ students, staff, faculty, and/or alumni.

·    Reserve with CEO at least 15 business days in advance

·    Approval required at least 5 business days in advance

Tier 3 Events: Programs and activities that include youth, local/regional conferences, speakers/activities publicized on campus outside of the organization, and outreach events.  This tier may involve contracts with off campus vendors/speakers.

·    Request with CEO at least 40 business days in advance

·    Approval required at least 10 business days in advance

Tier 4 Events: Programs and activities that may be open to the general public, may include ticketing, and could include national conferences.  This tier typically includes contracts with off campus vendors/speakers. These events will require risk assessment.

·    Request with CEO at least 60 business days in advance

·    Approval required at least 20 business days in advance

CashNet

Online Sales for Organization Purposes: CashNet is the only approved system to sell tickets, merchandise, collect membership dues, accept donations, etc.

  • Venmo, EventBrite, Square, GoFundMe, PayPal, etc. MAY NOT be used to collect funds for ÃÛÌÒÓ°Ïñ events or other club functions
  • Tickets may also be sold through Carpenter Performing Arts Center’s, the Pyramid’s, and the USU's Ticketing Offices
  • Sanctions against your organization may be placed if your organization violates any Cash Handling and/or sales policies

CashNet Request Form